Operator Licence Compliance Audit

Our audit covers all areas of your undertakings such as; tachograph and driver hours, vehicle record keeping, maintenance and defect reporting. The procedure will be performed at your location, depending on availability of information and size and scale of the business operation. A full written report of our findings will be provided within 7 days and maybe used as evidence to demonstrate compliance to Traffic Commissioners.

Questions you ought to consider if you have any whatsoever about your operator compliance are;

Record Keeping
1, Do you have a dedicated vehicle file containing all documentation that DVSA will require during a site visit, for each of your vehicles?

2, Are your vehicles inspected within the agreed maintenance interval?
3, Do your drivers perform daily walk around checks before use every day?
4, Are any defects reported, rectified and signed off by your repair agent?
5, Do you have a system that records all this?

Tachograph Analysis
6, Is your tachograph data (analogue or digital) analysed on a regular basis (monthly)?
7, Are your drivers (or users of the vehicle) notified of tachograph infringements in writing and a record kept?
8, Do you have a tachograph calibration certificate on file for each tachograph?
9, Have your drivers been trained on how to use a tachograph properly, and are fully aware of drivers hours rules?

Forward Planning
10, Do you have a vehicle maintenance forward planning system in place?
11, Are all vehicle maintenance events planned in advance by at least 6 months?

Fees are dependent upon several factors; from the scale and location of your organisation, to the number of vehicles and personnel involved in the transport operation. However, we do realise with today’s demands on time and resources it can be useful to have some price orientation in the first instance. Dependent upon the factors listed an onsite visit by a qualified consultant can range from £275 for ‘mock’ DVSA spot-checks, conducted by ex-DVSA Traffic Examiners, to £1250/day for a full system audit and report.